Institutional Repositories, Long Term Preservation and the changing nature of Scholarly Publications

In Europe over 2.5 million publications of universities and research institutions are stored in institutional repositories. Although institutional repositories make these publications accessible over time, a repository does not have the task to preserve the content for the long term. Some countries have developed an infrastructure dedicated to sustainability. The Netherlands is one of those countries. The Dutch situation could be regarded as a successful example of how long term preservation of scholarly publications is organised through an open access environment. In this contribution to the Open Repository Conference 2010 it will be explained how this infrastructure is structured, and some preservation issues related to it will be discussed. This contribution is based on the long term preservation studies into Enhanced Publications, performed in the FP7 project DRIVER II (2007-2009, Digital Repository Infrastructure Vision for European Research II, WP 4 Technology Watch Report, part 2, Long-term Preservation Technologies (Deliverable 4.3/Milestone 4.2). http://www.driver-repository.eu/. The official report is downloadable at: http://research.kb.nl/DRIVERII/resources/DRIVER_II_D4_3-M2_demonstrator_LTP__final_1_0_.pdf ; the public version is part of Enhanced Publications : Linking Publications and Research Data in Digital Repositories, by Saskia Woutersen-Windhouwer et al. Amsterdam, AUP, 2009, p. 157-209; downloadable as: http://dare.uva.nl/aup/nl/record/316849). The overall conclusion of the DRIVER studies about long term preservation is that the issues are rather of an organisational nature than of a technical one

Institutional Repositories, Long Term Preservation and the changing nature of Scholarly Publications

In Europe over 2.5 million publications of universities and research institutions are stored in institutional repositories. Although institutional repositories make these publications accessible over time, a repository does not have the task to preserve the content for the long term. Some countries have developed an infrastructure dedicated to sustainability. The Netherlands is one of those countries. The Dutch situation could be regarded as a successful example of how long term preservation of scholarly publications is organised through an open access environment. In this contribution to the Open Repository Conference 2010 it will be explained how this infrastructure is structured, and some preservation issues related to it will be discussed. This contribution is based on the long term preservation studies into Enhanced Publications, performed in the FP7 project DRIVER II (2007-2009, Digital Repository Infrastructure Vision for European Research II, WP 4 Technology Watch Report, part 2, Long-term Preservation Technologies (Deliverable 4.3/Milestone 4.2). http://www.driver-repository.eu/. The official report is downloadable at: http://research.kb.nl/DRIVERII/resources/DRIVER_II_D4_3-M2_demonstrator_LTP__final_1_0_.pdf ; the public version is part of Enhanced Publications : Linking Publications and Research Data in Digital Repositories, by Saskia Woutersen-Windhouwer et al. Amsterdam, AUP, 2009, p. 157-209; downloadable as: http://dare.uva.nl/aup/nl/record/316849). The overall conclusion of the DRIVER studies about long term preservation is that the issues are rather of an organisational nature than of a technical one

Automatic preservation watch using information extraction on the Web: a case study on semantic extraction of natural language for digital preservation

The ability to recognize when digital content is becoming endangered is essential for maintaining the long-term, continuous and authentic access to digital assets. To achieve this ability, knowledge about aspects of the world that might hinder the preservation of content is needed. However, the processes of gathering, managing and reasoning on knowledge can become manually infeasible when the volume and heterogeneity of content increases, multiplying the aspects to monitor. Automation of these processes is possible [11,21], but its usefulness is limited by the data it is able to gather. Up to now, automatic digital preservation processes have been restricted to knowledge expressed in a machine understandable language, ignoring a plethora of data expressed in natural language, such as the DPC Technology Watch Reports, which could greatly contribute to the completeness and freshness of data about aspects of the world related to digital preservation. This paper presents a real case scenario from the National Library of the Netherlands, where the monitoring of publishers and journals is needed. This knowledge is mostly represented in natural language on Web sites of the publishers and, therefore, is dificult to automatically monitor. In this paper, we demonstrate how we use information extraction technologies to end and extract machine readable information on publishers and journals for ingestion into automatic digital preservation watch tools. We show that the results of automatic semantic extraction are a good complement to existing knowledge bases on publishers [9, 20], finding newer and more complete data. We demonstrate the viability of the approach as an alternative or auxiliary method for automatically gathering information on preservation risks in digital content.KEEP SOLUTION

The TRUST Principles for digital repositories.

As information and communication technology has become pervasive in our society, we are increasingly dependent on both digital data and repositories that provide access to and enable the use of such resources. Repositories must earn the trust of the communities they intend to serve and demonstrate that they are reliable and capable of appropriately managing the data they hold. Following a year-long public discussion and building on existing community consensus1, several stakeholders, representing various segments of the digital repository community, have collaboratively developed and endorsed a set of guiding principles to demonstrate digital repository trustworthiness. Transparency, Responsibility, User focus, Sustainability and Technology: the TRUST Principles provide a common framework to facilitate discussion and implementation of best practice in digital preservation by all stakeholders.Proyecto de Enlace de Biblioteca

Los principios TRUST en los repositorios digitales

Con la adopción cada vez más generalizada de las TICs en nuestra sociedad, dependemos cada vez más de los datos digitales y de los repositorios que brindan acceso a ese tipo de recursos y nos permiten utilizarlos. Los repositorios deben ganarse la confianza de las comunidades a las que pretenden brindar servicios y demostrar que son confiables y capaces de administrar adecuadamente los datos que contienen. Tras un debate público que se prolongó durante un año y en función del consenso actual de la comunidad, varias partes interesadas, que representan diversos segmentos de la comunidad de los repositorios digitales, han colaborado para desarrollar y avalar un conjunto de principios rectores, para demostrar que el repositorio digital es confiable. Estos principios abarcan la Transparencia, la Responsabilidad, el Foco en el Usuario, la Sostenibilidad y la Tecnología, y presentan un marco común para facilitar el debate y la implementación de las mejores prácticas en cuanto a preservación digital en beneficio de todas las partes interesadas.Este artículo es una traducción de: Lin, D., Crabtree, J., Dillo, I., Downs, R. R., Edmunds, R., Giaretta, D., De Giusti, M., L’Hours, H., Hugo, W., Jenkyns, R., Khodiyar, V., Martone, M. E., Mokrane, M., Navale, V., Petters, J., Sierman, B., Sokolova, D. V., Stockhause, M., & Westbrook, J. (2020). The TRUST Principles for digital repositories. Scientific Data, 7(1), 144. https://doi.org/10.1038/s41597-020-0486-7Servicio de Difusión de la Creación Intelectua

Los principios TRUST en los repositorios digitales

Con la adopción cada vez más generalizada de las TICs en nuestra sociedad, dependemos cada vez más de los datos digitales y de los repositorios que brindan acceso a ese tipo de recursos y nos permiten utilizarlos. Los repositorios deben ganarse la confianza de las comunidades a las que pretenden brindar servicios y demostrar que son confiables y capaces de administrar adecuadamente los datos que contienen. Tras un debate público que se prolongó durante un año y en función del consenso actual de la comunidad, varias partes interesadas, que representan diversos segmentos de la comunidad de los repositorios digitales, han colaborado para desarrollar y avalar un conjunto de principios rectores, para demostrar que el repositorio digital es confiable. Estos principios abarcan la Transparencia, la Responsabilidad, el Foco en el Usuario, la Sostenibilidad y la Tecnología, y presentan un marco común para facilitar el debate y la implementación de las mejores prácticas en cuanto a preservación digital en beneficio de todas las partes interesadas.Este artículo es una traducción de: Lin, D., Crabtree, J., Dillo, I., Downs, R. R., Edmunds, R., Giaretta, D., De Giusti, M., L’Hours, H., Hugo, W., Jenkyns, R., Khodiyar, V., Martone, M. E., Mokrane, M., Navale, V., Petters, J., Sierman, B., Sokolova, D. V., Stockhause, M., & Westbrook, J. (2020). The TRUST Principles for digital repositories. Scientific Data, 7(1), 144. https://doi.org/10.1038/s41597-020-0486-7Servicio de Difusión de la Creación Intelectua

Los principios TRUST en los repositorios digitales

Con la adopción cada vez más generalizada de las TICs en nuestra sociedad, dependemos cada vez más de los datos digitales y de los repositorios que brindan acceso a ese tipo de recursos y nos permiten utilizarlos. Los repositorios deben ganarse la confianza de las comunidades a las que pretenden brindar servicios y demostrar que son confiables y capaces de administrar adecuadamente los datos que contienen. Tras un debate público que se prolongó durante un año y en función del consenso actual de la comunidad, varias partes interesadas, que representan diversos segmentos de la comunidad de los repositorios digitales, han colaborado para desarrollar y avalar un conjunto de principios rectores, para demostrar que el repositorio digital es confiable. Estos principios abarcan la Transparencia, la Responsabilidad, el Foco en el Usuario, la Sostenibilidad y la Tecnología, y presentan un marco común para facilitar el debate y la implementación de las mejores prácticas en cuanto a preservación digital en beneficio de todas las partes interesadas.Este artículo es una traducción de: Lin, D., Crabtree, J., Dillo, I., Downs, R. R., Edmunds, R., Giaretta, D., De Giusti, M., L’Hours, H., Hugo, W., Jenkyns, R., Khodiyar, V., Martone, M. E., Mokrane, M., Navale, V., Petters, J., Sierman, B., Sokolova, D. V., Stockhause, M., & Westbrook, J. (2020). The TRUST Principles for digital repositories. Scientific Data, 7(1), 144. https://doi.org/10.1038/s41597-020-0486-7Servicio de Difusión de la Creación Intelectua

Report on the Workshop on Sustainable Software Sustainability 2019 (WOSSS19)

This report is based on the discussions and presentations that took place at the Workshop on Sustainable Software Sustainability (www.software.ac.uk/wosss19) in April 2019 (WOSSS19). It captures the state of the art for a range of Software Sustainability themes that were brought up by the organisers and attendees of the workshop

The Jigsaw Puzzle of Digital Preservation — an Overview

Before the 22nd Annual Meeting of the Board of Directors of the Foundation CENL, Zagreb, September 24–27, 2008, the author presented a clear overview of the latest developments in digital preservation in a European context. She dealt with organisational aspects, the digital objects themselves, and the effects of international European collaboration. She calls on European organisations such as the Alliance for Permanent Access to sustain the results of temporary projects like PLANETS and thereby bring the pieces of the digital preservation puzzle together. This paper is being published in preparation of the workshop on Curating Research: e-Merging New Roles and Responsibilities in the European Landscape, which is being co-organised by LIBER on 17 April 2009 at the Koninklijke Bibliotheek in The Hague

The SCAPE Policy Framework, maturity levels and the need for realistic preservation policies: Paper - iPES 2014 - Melbourne

A digital preservation policy is an essential document in which an organization summarizes its approaches to achieve the goals and objectives for the long term preservation of the collections in its digital archive. In this paper the reference to preservation policies in various standards is compared with a set of publicly available preservation policies, showing that there is a big gap between theory and practice. Recent work done in the European project SCAPE (http://www.scape-project.eu/) in building a Catalogue of Policy Elements could contribute to bridging this gap. The paper concludes with suggestions to further develop the practical use of preservation policies by aligning them to the maturity level of the organization